Do you create an appointment for flights?

Last updated by Brady Stroud [SSW] 2 months ago.See history

Once you've booked a flight, it's important to keep track of it so everyone who needs to know can find the relevant details.

This is how you should create an appointment in the Outlook calendar for flights:

  • Enter all of the flight details into the appointment. Use the ariplane emoji in the subject, and include your name, from/to, and the flight number. E.g. "✈️ Adam Cogan - SYD -> BNE - QF 500"
  • If someone is picking you up, include the arrival time and invite any relevant parties
  • When possible, always include the terminal number in the location field. If a non-standard terminal, make it extra clear E.g. Jetstar flights should have highlighted: "WARNING: Different terminal. Allow more time".
  • Make sure to include any unusual information about the flight E.g. "You are not flying with your preferred airline because {{ REASON }}..." OR "As per our conversation, you are flying via Melbourne, because {{ REASON }}..."
  • Always include the price of the ticket in the message
  • Do not forget to categorize the appointment as CONFIRMED RED so it cannot be overbooked

Here is a template to follow:

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