Before - Do you share the agenda?

Last updated by Tanya Leahy [SSW] 19 days ago.See history

Scheduling meetings can often feel like a necessary chore, especially when they lack a clear purpose or agenda. Calls or video meetings, without any clear agenda or purpose, are where your joy and energy go to die.

Here’s how to ensure your meetings are effective and worthwhile. Before a meeting, to give it the best chance of success, you should make sure you have done the following:

  • Create a meeting agenda prior to the meeting

  • Send an appointment to all meeting attendees to ensure the meeting appears on their calendar
  • The meeting starts the minute the invite is sent, not when it physically starts That means read the agenda and prepare. For example if feedback is needed on a large document, give people the link to the document + give advanced warning that their feedback on the document will be taken ahead of time
  • Make sure all the presentation setup is working E.g. Have 'AV Setup meetings'.
  • For attendees, if you are going to be late, contact the organizer or the person in charge of the meeting to let them know that you are running late and what time you will be arriving.

Figure: Good example - Appointment template for Scrum meetings

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