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Privacy Policy

Superior Software For Windows Pty Limited (ABN 21 069 371 900) (“SSW”/ “us”) is committed to privacy protection. At www.ssw.com.au ("this site"), SSW understand the importance of keeping personal information private and secure. This privacy policy ("Privacy Policy") describes generally how SSW manage personal information and safeguard privacy. If you would like more information, please don't hesitate to contact us.

This Privacy Policy forms part of, and is subject to the provisions of, our Terms of Use (https://www.ssw.com.au/privacy).

SSW cares about your privacy:

SSW will never rent, trade or sell your email address to anyone.

SSW will never publicly display your email address or other personal details that identify you.

The Australian Privacy Principles

SSW will treat all personal information in accordance with any and all obligations that are binding upon us under the Privacy Act 1988 (Cth) (“Privacy Act”). The Privacy Act lays down 13 key principles in relation to the collection and treatment of personal information, which are called the “Australian Privacy Principles”.

What is "personal information"?

Personal information held by SSW may include your:

  • name and date of birth;
  • residential and business postal addresses, telephone/mobile/fax numbers and email addresses;
  • bank account and/or credit card details for agreed billing purposes;
  • any information that you provided to us by you during your account creation process or added to your user profile;
  • preferences and password for using this site and your computer and connection information; and
  • any information that you otherwise share with us.

Information provided to payment gateway providers

All purchases that are made through this site are processed securely and externally by one or more third party payment gateway providers. Unless you expressly consent otherwise, we do not see or have access to any personal information that you may provide to such third party payment gateway providers, other than information that is required in order to process your order and deliver your purchased items to you (eg, your name, email address and billing address).

How SSW may collect your personal information

At this site, SSW only collect personal information that is necessary for us to conduct our business as SSW.

Information that you provide to us

SSW may collect personal information that you provide to us about yourself when you:

  • use this site, including (without limitation) when you:
  • create a user account;
  • add information to your user profile;
  • purchase any products and/or services through this site;
  • register for access to premium content or request certain premium features; or
  • complete an online contact form to contact us;
  • provide information to us by telephone or through marketing or competition application forms; or
  • send us an email or other communication.

IP addresses

This site may also collect Internet Protocol (IP) addresses. IP addresses are assigned to computers on the internet to uniquely identify them within the global network. SSW collects and manages IP addresses as part of the service of providing internet session management and for security purposes. SSW may also collect and use web log, computer and connection information for security purposes and to help prevent and detect any misuse of, or fraudulent activities involving, this site.

Cookies

This site uses "cookies" to help personalize your online experience. A cookie is a text file or a packet of information that is placed on your hard disk by a Web page server to identify and interact more effectively with your computer. There are two types of cookies that may be used at this site: a persistent cookie and a session cookie. A persistent cookie is entered by your Web browser into the "Cookies" folder on your computer and remains in that folder after you close your browser, and may be used by your browser on subsequent visits to this site. A session cookie is held temporarily in your computer’s memory and disappears after you close your browser or shut down your computer. Cookies cannot be used to run programs. Cookies are uniquely assigned to you, and can only be read by a Web server in the domain that issued the cookie to you. In some cases, cookies may collect and store personal information about you. SSW extends the same privacy protection to your personal information, whether gathered via cookies or from other sources. You can configure your internet browser to accept all cookies, reject all cookies or notify you when a cookie is sent. Please refer to your internet browser’s instructions to learn more about these functions. Most Web browsers automatically accept cookies, but you can usually modify your browser settings to decline cookies if you prefer. If you choose to decline cookies, you may not be able to fully experience the interactive features of this site.

Why SSW use cookies

This site uses cookies in order to:

  • remember your preferences for using this site;
  • manage the signup process when you create an account with us;
  • recognize you as logged in while you remain so. This avoids your having to log in again every time you visit a new page;
  • facilitate e-commerce transactions, to ensure that your order is remembered between pages during the checkout process;
  • show relevant notifications to you (eg, notifications that are relevant only to users who have, or have not, created an account or subscribed to newsletters or email or other subscription services); and
  • remember details of data that you choose to submit to us (eg, through online contact forms).

Many of these cookies are removed or cleared when you log out but some may remain so that your preferences are remembered for future sessions.

Third party cookies

In some cases, third parties may place cookies through this site. For example:

  • Google Analytics, one of the most widespread and trusted Website analytics solutions, may use cookies de-identified data about how long users spend on this site and the pages that they visit;
  • Google AdSense, one of the most widespread and trusted Website advertising solutions, may use cookies to serve more relevant advertisements across the Web and limit the number of times that a particular advertisement is shown to you; and
  • third party social media applications (eg, Facebook, Twitter, LinkedIn, Pinterest, YouTube, Instagram, etc) may use cookies in order to facilitate various social media buttons and/or plugins in this site.

How SSW may use your personal information

Your personal information may be used in order to:

  • verify your identity;
  • assist you to place orders through this site;
  • process any purchases of products and/or services that you may make through this site, including charging, billing and collecting debts;
  • make changes to your account;
  • respond to any queries or feedback that you may have;
  • conduct appropriate checks for credit-worthiness and for fraud;
  • prevent and detect any misuse of, or fraudulent activities involving, this site;
  • conduct research and development in respect of our products and/or services;
  • gain an understanding of your information and communication needs or obtain your feedback or views about our products and/or services in order for us to improve them; and/or
  • maintain and develop our business systems and infrastructure, including testing and upgrading of these systems, and for any other purpose reasonably considered necessary or desirable by SSW in relation to the operation of our business.

From time to time SSW may email our customers with news, information and offers relating to our own products/services or those of selected partners. Your personal information may also be collected so that SSW can promote and market products and services to you. This is to keep you informed of products, services, and special offers SSW believe you will find valuable and may continue after you cease acquiring products and services from us. If you would prefer not to receive promotional or other material from us, please let us know and SSW will respect your request. You can unsubscribe from such communications at any time if you choose.

When SSW may disclose your personal information

In order to deliver the products/services you require or for the purposes set out above, SSW may disclose your personal information to organizations outside SSW. Your personal information may be disclosed to these organizations only in relation to this site, and SSW takes reasonable steps to ensure that these organizations are bound by confidentiality and privacy obligations in relation to the protection of your personal information. These organizations may carry out or provide:

  • customer enquiries;
  • mailing systems;
  • billing and debt-recovery functions;
  • information technology services;
  • marketing, telemarketing and sales services;
  • market research; and
  • website usage analysis.

In addition, SSW may disclose your personal information to:

  • your authorized representatives or legal advisers (when requested by you to do so);
  • credit-reporting and fraud-checking agencies;
  • credit providers (for credit-related purposes such as creditworthiness, credit rating, credit provision and financing);
  • our professional advisers, including our accountants, auditors and lawyers;
  • government and regulatory authorities and other organizations, as required or authorized by law;
  • organizations who manage our business strategies, including those involved in a transfer/sale of all or part of our assets or business (including accounts and trade receivables) and those involved in managing our business risk and funding functions; and
  • the police or other appropriate persons where your communication suggests possible illegal activity or harm to others.

Contacting us about privacy

If you would like more information about the way SSW manage personal information that SSW hold about you, or are concerned that SSW may have breached your privacy, please contact us by email or by post.

Access to your personal information

In most cases, you may have access to personal information that SSW hold about you. SSW will handle requests for access to your personal information in accordance with the Australian Privacy Principles. All requests for access to your personal information must be directed to the Privacy Officer by email or by writing to us at our postal address. SSW will deal with all requests for access to personal information as quickly as possible. Requests for a large amount of information, or information that is not currently in use, may require further time before a response can be given. SSW may charge you a fee for access if a cost is incurred by us in order to retrieve your information, but in no case will SSW charge you a fee for your application for access.

In some cases, SSW may refuse to give you access to personal information that SSW hold about you. This may include circumstances where giving you access would:

  • be unlawful (eg, where a record that contains personal information about you is subject to a claim for legal professional privilege by one of our contractual counterparties);
  • have an unreasonable impact on another person’s privacy; or
  • prejudice an investigation of unlawful activity.

SSW may also refuse access where the personal information relates to existing or anticipated legal proceedings, and the information would not be accessible by the process of discovery in those proceedings.

If SSW refuse to give you access, SSW will provide you with reasons for our refusal.

Correcting your personal information

SSW will amend any personal information about you that is held by us and that is inaccurate, incomplete or out of date if you request us to do so. If SSW disagree with your view about the accuracy, completeness or currency of a record of your personal information that is held by us, and you ask us to associate with that record a statement that you have a contrary view, SSW will take reasonable steps to do so.

Storage and security of your personal information

SSW are committed to maintaining the confidentiality of the information that you provide us and SSW will take all reasonable precautions to protect your personal information from unauthorized use or alteration. In our business, personal information may be stored both electronically (on our computer systems and with our Website hosting provider) and in hard-copy form. Firewalls, anti-virus software and email filters, as well as passwords, protect all of our electronic information. Likewise, SSW take all reasonable measures to ensure the security of hard-copy information.

Third party Websites

You may click-through to third party Websites from this site, in which case SSW recommend that you refer to the privacy statement of the Websites you visit. This Privacy Policy applies to this site only and SSW assumes no responsibility for the content of any third party Websites.

Re-marketing

SSW may use the Google AdWords and/or Facebook re-marketing services to advertise on third party Websites to previous visitors to this site based upon their activity on this site. This allows us to tailor our marketing to better suit your needs and to only display advertisements that are relevant to you. Such advertising may be displayed on a Google search results page or a Website in the Google Display Network or inside Facebook. Google and Facebook may use cookies and/or pixel tags to achieve this. Any data so collected by Google and/or Facebook will be used in accordance with their own respective privacy policies. None of your personal Google and/or Facebook information is reported to us. You can set preferences for how Google advertises to you using the Google Ads Settings page (https://www.google.com/settings/ads). Facebook has enabled an AdChoices link that enables you to opt out of targeted advertising.

Diversity Policy

See https://www.ssw.com.au/diversity

Anti Slavery Policy

See https://www.ssw.com.au/anti-slavery-policy

GDPR

SSW welcomes the General Data Protection Regulation (“GDPR”) of the European Union (“EU”) as an important step forward in streamlining data protection globally. SSW intend to comply with the data handling regime laid out in the GDPR in respect of any personal information of data subjects in the EU that SSW may obtain.

GDPR rights

The requirements of the GDPR are broadly similar to those set out in the Privacy Act and include the following rights:

  • you are entitled to request details of the information that SSW hold about you and how SSW process it. For EU residents, SSW will provide this information for no fee;
  • you may also have a right to:
    • have that information rectified or deleted;
    • restrict our processing of that information;
    • stop unauthorized transfers of your personal information to a third party;
    • in some circumstances, have that information transferred to another organization; and
    • lodge a complaint in relation to our processing of your personal information with a local supervisory authority; and
  • where SSW rely upon your consent as our legal basis for collecting and processing your data, you may withdraw that consent at any time.

If you object to the processing of your personal information, or if you have provided your consent to processing and you later choose to withdraw it, SSW will respect that choice in accordance with our legal obligations.
However, please be aware that:

  • such objection or withdrawal of consent could mean that SSW are unable to provide our services to you, and could unduly prevent us from legitimately providing our services to other customers/clients subject to appropriate confidentiality protections; and
  • even after you have chosen to withdraw your consent, SSW may be able to continue to keep and process your personal information to the extent required or otherwise permitted by law, in particular:
  • to pursue our legitimate interests in a way that might reasonably be expected as part of running our business and which does not materially impact on your rights, freedoms or interests; and
  • in exercising and defending our legal rights and meeting our legal and regulatory obligations.

Storage and processing by third parties

Data that SSW collect about you may be stored or otherwise processed by third party services with data centres based outside the EU, such as Google Analytics, Microsoft Azure, Amazon Web Services, Apple, etc and online relationship management tools. SSW consider that the collection and such processing of this information is necessary to pursue our legitimate interests in a way that might reasonably be expected (eg, to analyze how our customers/clients use our services, develop our services and grow our business) and which does not materially impact your rights, freedom or interests. SSW requires that all third parties that act as “data processors” for us provide sufficient guarantees and implement appropriate technical and organizational measures to secure your data, only process personal data for specified purposes and have committed themselves to confidentiality.

Duration of retention of your data

SSW will only keep your data for as long as is necessary for the purpose for which it was collected, subject to satisfying any legal, accounting or reporting requirements. At the end of any retention period, your data will either be deleted completely or anonymized (for example, by aggregation with other data so that it can be used in a non-identifiable way for statistical analysis and business planning). In some circumstances, you can ask us to delete your data.

Keeping your information up-to-date

To ensure that your personal information is accurate and up to date, please promptly advise us of any changes to your information by contacting our data protection officer by email or by post.

Changes to this Privacy Policy

From time to time, it may be necessary for us to revise this Privacy Policy. Any changes will be in accordance with any applicable requirements under the Privacy Act and the Australian Privacy Principles. SSW may notify you about changes to this Privacy Policy by posting an updated version on this site.

If you require any further information about the Privacy Act and the Australian Privacy Principles, you can visit the Federal Privacy Commissioner’s Website (see www.oaic.gov.au/privacy).